Most IT teams know the challenge. The larger the IT estate, the harder it becomes to keep track of assets and how they connect. Xurrent’s Asset Management Console brings structure and visibility to this process, enabling a more proactive and controlled approach to managing enterprise IT operations.

The growing number of platforms, and the dependencies between them, have made IT estates far more complex over the past decade. This has exposed the limitations of traditional asset management.

At the same time, IT budgets are under increasing pressure, making it more important than ever to understand what technology you have and whether it is delivering value.

It’s clear that periodic audits are no longer enough. Organisations need to make asset management part of everyday IT operations, ensuring records remain current as assets, people and systems change – without creating an unrealistic drain on IT resources.

Xurrent has responded to this evolution with a central Asset Management Console, giving IT teams a clearer picture of their technology estate and more control over how asset information is maintained.

In this article, we explore:

  • Why traditional, periodic approaches to asset management are no longer sufficient.
  • How Xurrent’s new Asset Management Console supports a more consistent and continuous approach to asset management.
  • The role of lifecycle reviews, reconciliation and reporting in maintaining asset data.
  •  What a more connected approach to asset management means for IT decision-making, governance and control.

From standalone audits to everyday updates

Previously, asset management was a periodic auditing exercise. Once a year – or perhaps once a quarter – IT teams would review their asset estate, checking which devices were in use and identifying missing information. As a largely manual process, this was time-consuming and cumbersome, and something many IT teams dreaded.

A technology estate doesn’t freeze once it’s logged in a database. Between audits, IT teams replace devices, employees join and leave, software licences expire, and assets move between teams and locations. But when changes aren’t added to the CMDB until the next audit, it’s harder to rely on asset data to make informed decisions about investment, upgrades and replacements.

Xurrent’s new Asset Management Console combines rules, automation and analytic capabilities to help IT teams to keep asset records up to date, spot potential issues earlier and exercise greater control over changes.

Making asset management part of everyday IT operations

So, what exactly does Xurrent’s Asset Management Console offer? It includes three key capabilities:

  •  Lifecycle Review: A structured way to monitor existing configuration items and identify assets that may require attention.
  • Configuration Item (CI) Reconciliation: Targeted automation to manage updates arriving from multiple external sources.
  • Reports: Better oversight of CMDB health, helping configuration managers identify data gaps and prioritise remedial action.

Together, these capabilities give IT teams a more connected view of their asset estate, making it easier to identify risks and prioritise action. Let’s explore each in more detail.

1. Lifecycle Review: Identify lifecycle risks earlier, with a consistent approach that scales across your asset estate

Rather than relying solely on scheduled audits, IT teams can use Lifecycle Review to continuously monitor asset information. The Console automatically checks five core fields – warranty expiry, end of support, licence expiry, last seen and in-use since – assessing configuration items overnight and flagging those that need attention for review. Configuration managers can then decide on the appropriate action – whether that means updating the asset record, creating a request or recording that no further action is needed.

Revo’s POV: Lifecycle Review provides a more consistent way to monitor asset information while reducing the administrative effort involved in routine asset management. For teams managing a large enterprise asset estate, the option to configure review thresholds at product-category level, rather than configuring every asset individually, can be a significant time-saver and frees configuration managers to focus on issues requiring action.

2. CI Reconciliation: Bringing greater control to incoming asset data

Where multiple systems feed information to the same CMDB, CI Reconciliation provides a mechanism for managing incoming changes in a more consistent and controlled way. Teams can design rules to allow lower-risk, high-confidence updates automatically, while directing ambiguous or higher-risk changes for manual review. This helps reduce unnecessary intervention, allowing human oversight to focus on exceptions where judgement is needed.

Revo’s POV: Not every asset change deserves the same level of scrutiny. For example, an update might show that a device’s available disk space has changed. If the update comes from a trusted source and meets the organisation’s reconciliation criteria, CI Reconciliation can be configured to approve it automatically. However, more significant changes – such as a change to the device’s serial number – can be configured to trigger manual review. This risk-based approach helps IT teams reduce unnecessary manual intervention while retaining appropriate control over changes to the CMDB.

3. Reporting: Understand and improve CMDB health

Reporting provides a more holistic view of asset data, covering areas such as check-in freshness, field population, orphaned configuration items, warranty status and asset age. Records can be filtered and searched, with drill-down capabilities allowing users to investigate the underlying data. This helps teams understand broader patterns and identify potential weaknesses across the asset estate.

Revo’s POV: A clearer view of the overall health of the CMDB makes it easier for configuration managers to identify data gaps, investigate potential issues and prioritise remedial action. By bringing these insights together, Xurrent provides a clearer basis for deciding where teams should focus their time and resources.

The console creates the opportunity. Revo unlocks the value.

The Asset Management Console represents an important development in how organisations can use Xurrent to improve how they manage their asset data. But the value these capabilities deliver depends on how effectively they are applied. Every organisation has a different IT estate. A reconciliation approach that works for one organisation may not be appropriate for another. Automation can reduce manual intervention and help teams focus on exceptions, but organisations need to apply appropriate controls around which updates are approved automatically and which require further investigation. This takes preparation, as teams need to design and test rules so the automation fits their data sources and operational requirements.

In short, the effectiveness of Xurrent as an asset management tool will depend on how well you align it with your existing systems and processes. At Revo, we can help you navigate these considerations and configure the Asset Management Console to work effectively within your environment.

Talk to Revo about your asset management requirements.